Reduce web-server storage
Transfer suitable files to object storage and release local copies after verification.
Module · AgenticUltimateMore room for your CRM.
More room for your CRM.
Your files remain accessible.
Offload files and attachments to S3-compatible storage, free up the CRM and control access in SuiteCRM 8.
SuiteOffloadThe workflow at a glance
- 01File on the CRM record
- 02Permissions & file register
- 03Private object storage
- 04Protected file access
Schematic illustration · Part of the CRM process
✓ Private storage destinations✓ CRM permission checks✓ Integrity verification✓ Controlled restoration
Growing file collections need a plan.
Separate application hosting and file storage without introducing another workspace for employees.
Plan backups deliberately
A smaller local file collection can reduce backup and restore times. External files still need their own backup strategy.
Keep working as usual
Upload, open and view files on the record. Storage providers and technical paths remain in administration.
Control at every storage boundary.
SuiteOffload connects the CRM file register to protected storage access.
Private storage
Private buckets and server-side CRM permission checks control access. Setup also checks that anonymous requests are rejected.
Verified transfers
File sizes and SHA-256 checksums support integrity verification. A successful transfer alone does not authorise deletion of the local copy.
Deletion holds & restoration
Business modules can protect files. Local cleanup requires verified conditions and a successful restore test.
Storage that fits your infrastructure.
Adapters connect S3-compatible destinations. Endpoints, permissions and supported operations are checked before activation.
| Storage destination | Typical use |
|---|---|
| Hetzner Object Storage | Object storage with an appropriate region |
| Amazon S3 | Existing AWS infrastructure |
| DigitalOcean Spaces | Managed S3-compatible storage |
| MinIO / private S3 environment | Self-managed infrastructure |
| Other S3 providers | After a successful compatibility review |
Guided setup. Deliberate activation.
Administration → Files & storage brings setup together.
Choose storage
Configure the profile, endpoint, region and private bucket.
Secure access
Protect the access key and secret; grant only the permissions needed.
Define file rules
Select file classes and modules. Local copies are initially retained.
Test protection and retrieval
Write a test object, read it back, verify the contents, check anonymous access and remove test data.
Enable new files
Start after a successful test. Inventory existing files separately and transfer them in batches.
From inventory to restoration.
Each step remains verifiable and is tracked as a background job.
Inventory & pilot
Record file counts, sizes and types. Transfer a small pilot set before processing the full collection.
Free local storage
Clean up only after verifying the remote copy, accounting for holds, observing the waiting period and passing a restore test.
Restore files
Before switching providers or deactivating the module, copy external files back and verify them. Sufficient local storage and access to the destination are prerequisites.
Compare storage costs realistically.
A sound calculation considers more than the price per gigabyte.
Local operations
Account for file storage, backup volume and recovery effort.
Object storage
Include capacity, minimum charges, requests, data transfer and additional backups.
A shared platform
Signature evidence and invoices use the file register. The Health Center monitors storage connections and the local buffer.
Frequently asked questions
Good to know about SuiteOffload.
What happens during a storage outage?
New files can wait in the local buffer for transfer while sufficient space is available. Files stored only externally may be temporarily unavailable during an outage.
Does the employee workflow change?
File access stays on the CRM record. Supported file classes and previews are checked during setup.
Can the module simply be switched off?
Files that exist only externally must be restored and verified before deactivation. A safeguard is intended to prevent premature removal.
Does object storage replace a backup?
No. Retention, backup and recovery must be planned separately for external files.
Stronger together.
Explore the complementary areas of AgenticUltimate.
Help & documentation
SuiteOffload documentation
S3 connectivity and file offloading — in the QOON Knowledge Base.
See SuiteOffload
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